Is Your Manual Attendance System Costing You? Switch to the Best Access Control System in Saudi Arabia

Still using paper registers or Excel to track employee attendance? It's time to upgrade to an AI-based attendance system, a more intelligent choice for modern Saudi businesses.How do manual systems contribute to hidden costs in Saudi business? HR has more strategic tasks to do, and this manual data entry significantly reduces HR time to a great extent. Not only that, inaccurate attendance directly affects profits through overpaying or underpaying. And there are many other inefficiencies associated with a manual attendance system.

Matrix attendance and biometric access control systems in Saudi Arabia emerge as a true saviour for businesses. How come a simple biometric access control system in Riyadh saves businesses? With its contactless feature and elimination of manual supervision, smart access control solutions across Saudi Arabia enhance workplace security and productivity in diverse and efficient ways.

The True Cost of Manual Attendance Tracking

Transforming to a new system requires getting familiar with the latest technology and unlearning old ways. However, it does bear fruit in ensuring increased operational efficiency and reducing workloads. Let's explore a few major issues that happen when using a manual attendance tracking system in Saudi businesses.

• Lost or incomplete records
  Disrupted HR operations and reduced employee trust due to poor recordkeeping are serious issues when it comes to an organisation. Issues associated with records may result in poor decision-making, payroll errors, and compliance risks.
• Slow leave approvals
  Delayed leave approvals may seem minor, but they affect operational, cultural, and financial issues within the organisation. It leads to reduced employee engagement and human resource planning disruptions.
• Non-compliance risks
  Data breaches, safety violations, and cases involving employee rights may lead to audits, lawsuits, or even criminal charges. Reputational damage is a serious impact of non-compliance risks.
• Unscalable and inconsistent reporting
  Misguided strategic and operational decisions may occur as a result of unscalable and inconsistent reporting. When business grows, data volumes increase, and this might slow down reporting and analysis.
• Payroll Mistakes
  Inaccurate attendance data leads to unjustified payroll expenses. Payroll mistakes lead to financial loss and increased workload for HR and finance teams in resolving errors and solving employee complaints.
• Time theft and buddy punching
  Losses, when concerning working hours, have an adverse impact on productivity for any organisation. Implementing technologies like card access control systems and access control interlocking systems can eliminate time theft and buddy punching. With a Matrix ARGO Face, contactless workforce management with high-speed, accurate authentication is possible using its AI-driven technology.

Key Benefits of Automating Attendance Systems

An automatic attendance system offers immense benefits to business organisations by reducing hassles and improving efficiency.

Real-time tracking of employee attendance
Employees often have to do on-site jobs. How about checking their visibility? An integrated access control system helps managers address and track employee presence on-site in real-time. This helps not only in staffing and scheduling but also in identifying attendance patterns and potential issues associated with it.

Elimination of human error
A GDPR-based time attendance not only improves compliance but also reduces mistakes in attendance and payroll data. Data duplication and record mismatches cost way more. HR's valuable time may be wasted on correcting errors.

Seamless integration with payroll software
Matrix Time Attendance System unified with ORACLE and SAP syncs attendance data well with payroll automatically. This helps reduce manual data entry and administrative tasks to a great extent. Thus, it hastens the overall payroll cycle and streamlines the operations of the organisation.

Access control integration
An integrated access control system in Saudi Arabia links attendance with a secure entry system with access permitted only to authorised staff. This helps prevent buddy punching and time fraud and enhances workplace security and accountability.

When to Automate: Clear Signs Your Business is Ready

• Managing Over 50 Employees Manually
  Does your organisation have 50+ employees but still is not into automatic time attendance? You might be weary of tackling mistakes related to work hours calculation, overtime, and leave records. And you find all the dispersed information across spreadsheets, registers, and emails hard to manage. Not only that, you might be overwhelmed with employee complaints, as a lack of transparency may make them feel they are unfairly treated. Your manual system might be slowing down your decision-making and approvals; it's high time to get a brand-new transformation for your business.
• Tracking Attendance Across multiple Branches
  As an HR, are you having difficulty in monitoring all branches in one place? You might be overwhelmed by the inconsistent attendance data associated with different branches. If a lack of real-time visibility and a higher chance of errors occurring due to a manual system are causing you trouble, then we have the perfect solution for you. A simple Door Access Control System in Riyadh or a Bluetooth Access Control in Saudi Arabia, when integrated with a time attendance system, can streamline your workflow efficiently.
• Payroll Issues that start with Attendance Errors
  Are you struggling with correcting payroll issues that start with attendance errors? Those payment errors may lead to employee dissatisfaction and trust issues. Not just that, but those often-wrong salary deductions due to unrecorded absences and increased workload all might be causing trouble to your organisation. And those faulty records may violate labour regulations; non-compliance risks are important to be prevented. Switch to automation and save your business without any delay.

Saudi Businesses Leading the Way in Automation

• For boosting transparency and accountability
  The immense benefits offered by the best access control system in Saudi Arabia are boundless to any organisation, whether small-scale or large-scale. Also, an automated system helps create digital logs for all the actions occurring in the workplace and generates clear, automated reports. Also, the employee can view their records to check for improvements and self-evaluation. An automated system eliminates human effort by reducing manual handling of data and makes sure all the policies are consistently applied across the team. In a company, officials hold different roles and levels of authority. So, it is important to provide them with limited access to role-based controls. A secure door access control system in Saudi Arabia enables this through effective role-based access control to employees. In the same way, optimising guards' duty is also important, and a guard tour access control can serve the purpose well. It tracks guard performance by preventing skipped routes or falsifying patrols. With a staff meal automation system in Saudi Arabia, it is possible to automate all meal booking and distribution, ensuring a fair meal allocation for eligible staff.
• Reducing HR administrative workload
  An HR administrator has more important tasks to do in an organisation, and a manual system shouldn't slow them down. Let's check what advantages an AI-based attendance system delivers in easing the workload of the HR department. The number one boon is, of course, in automating all attendance tracking. Attendance-related issues contribute to payroll issues, which might lead to employee dissatisfaction. Work assignment and leave management are directly related, as wrong leave management or overtime calculation leads to disruption in the workflow. Automation minimises repetitive HR tasks, resulting in enhanced work efficiency in the system. By reducing manual entry and saving time, the HR team can concentrate on other important strategic decision-making within the management. By centralising all the employee records, it's easier for the HR team to manage all branch details efficiently. With this, the payroll processing gets speeded up and results in all the overpayment and underpayment issues being tackled.

Our extended range of smart services

AIED is the best matrix distributor in Saudi Arabia and excels in providing top automation solutions to business organisations. Our integrated Time Attendance System has been efficiently contributing to the functionality of all major industries, enhancing productivity. Let's look into a few of our services that are truly a game changer in the Saudi business world.

See Services →

Conclusion: It's Time to Upgrade AI-based Attendance System in Saudi Arabia

Frequently Asked Questions

Why does continuing with manual attendance tracking adversely affect Saudi businesses?

A manual system with scattered data in Excel, spreadsheets, and Gmail significantly affects data centralisation. Apart from that, lost records, inconsistencies, and time theft cause overpayment, underpayment, and increased HR workload.

How can automating attendance work decrease HR workload?

Automating workflow helps by eliminating repetitive tasks such as correction and manual entry and other payroll-related tasks. By implementing an automated attendance system in the organisation, HR professionals can use their valuable time on strategic decision-making and initiatives.

Will access control integration help in preventing time fraud?

Yes, the access control system restricts entry to authorised personnel only and helps track attendance in real-time. Thus, practices such as buddy punching can be effectively eliminated

How to know if it's high time to switch to an automated attendance system in organisations?

When your organisation has 50+ employees or has multiple branches. And when frequent errors that are associated with time calculation and payroll occur. In this scenario, an automated system can track attendance in real-time, centralising the whole record and improving accuracy and efficiency.